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With the following privacy policy, we would like to inform you about the types of your personal data (hereinafter also referred to as "data") that we process, for what purposes, and to what extent. This privacy policy applies to all the processing of personal data carried out by us, both in the provision of our services and, in particular, on our websites, in mobile applications, and within external online presences, such as our social media profiles (hereinafter collectively referred to as "online services").

The terms used are not gender-specific.

As of: May 12, 2023

Legal text by Dr. Schwenke

https://datenschutz-generator.de

Table of Contents

  •   [Preamble]

  •   [Controller]

  •   [Overview of processing]

  •   [Relevant legal bases]

  •   [Security measures]

  •   [Transmission of personal data]

  •   [Data processing in third countries]

  •   [Deletion of data]

  •   [Use of cookies]

  •   [Provision of the online services and web hosting]

  •   [Contact and request management]

  •   [Changes and updates to the privacy policy]

  •   [Rights of the data subjects]

  •   [Definitions]

Controller

inditec GmbH Otto-Hahn-Straße 16 65520 Bad Camberg Email: kontakt@messeteppichboden.com

Managing Director: Florian Rupp

Overview of processing

The following overview summarizes the types of data processed and the purposes of their processing and refers to the data subjects.

Types of processed data

  •   Contact information.

  •   Content data.

  •   Usage data.

  •   Meta/communication data.

Categories of data subjects

  •   Communication partners.

  •   Users.

Purposes of processing

  •   Handling contact requests and communication.

  •   Security measures.

  •   Administration and answering of requests.

  •   Feedback.

  •   Provision of our online services and usability.

  •   Information technology infrastructure.

Relevant legal bases

Below, you will find an overview of the legal bases of the GDPR, on the basis of which we process personal data. Please note that in addition to the provisions of the GDPR, national data protection regulations in your or our residential or seat country may apply. Furthermore, if more specific legal bases are relevant in individual cases, we will inform you in the privacy policy.

  •   Consent (Art. 6 para. 1 s. 1 lit. a GDPR) - The data subject has given their consent to the processing of their personal data for one specific or several specific purposes.

  •   Performance of a contract and pre-contractual inquiries (Art. 6 para. 1 s. 1 lit. b GDPR) - Processing is necessary for the performance of a contract to which the data subject is party, or for the implementation of pre-contractual measures taken at the data subject's request.

  •   Legitimate interests (Art. 6 para. 1 s. 1 lit. f GDPR) - Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data.

Security measures

We take appropriate technical and organizational measures in accordance with legal requirements, considering the state of the art, the costs of implementation, and the nature, scope, circumstances, and purposes of processing as well as the varying likelihood and severity of the risk to the rights and freedoms of natural persons, to ensure a level of security appropriate to the risk.

Among the measures are ensuring the confidentiality, integrity, and availability of data by controlling physical and electronic access to the data as well as access to, input, transfer, ensuring availability, and their separation. Furthermore, we have established procedures that ensure the exercise of data subjects' rights, deletion of data, and reaction to data risks. Moreover, we consider the protection of personal data already in the development or selection of hardware, software, and procedures, according to the principle of privacy by design and privacy by default.

TLS encryption (https): To protect your data transmitted via our online offer, we use TLS encryption. You can recognize such encrypted connections by the prefix https:// in the address line of your browser.

Transmission of personal data

In the course of our processing of personal data, it may happen that the data is transferred to other places, companies, legally independent organizational units, or persons. The recipients of this data may include, for example, service providers entrusted with IT tasks or providers of services and content that are integrated into a website. In such cases, we observe legal requirements and, in particular, conclude respective contracts or agreements, which serve the protection of your data, with the recipients of your data.

Data processing in third countries

If we process data in a third country (i.e., outside the European Union (EU), the European Economic Area (EEA)) or if this occurs in the context of using third-party services or disclosing or transferring data to other persons, entities or companies, this will only be done in accordance with legal requirements.

Subject to express consent or contractually or legally required transmission, we process or let the data be processed in third countries only with a recognized level of data protection, contractual obligation through so-called standard protection clauses of the EU Commission, in the presence of certifications or binding internal data protection regulations (Art. 44 to 49 GDPR, Information page of the EU Commission: https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection_de).

Deletion of data

The data processed by us are deleted in accordance with legal requirements as soon as their consents allowed for processing are revoked or other permissions are lacking (e.g., if the purpose of processing this data has ceased or they are not required for the purpose). If the data is not deleted because they are required for other and legally permissible purposes, their processing will be limited to these purposes. This means that the data is blocked and not processed for other purposes. This applies, for example, to data that must be kept for commercial or tax reasons or whose storage is necessary for the assertion, exercise, or defense of legal claims or to protect the rights of another natural or legal person.

Our privacy policy may further include additional information on the retention and deletion of data that prevails for the respective processing operations.

Use of cookies

Cookies are small text files or other memory tags that store information on end devices and read information from end devices. For example, to save the login status in a user account, a shopping cart content in an e-shop, the accessed content or used functions of an online offer. Cookies can also be used for different purposes, e.g., for the functionality, security, and comfort of online offers as well as the creation of analyses of visitor flows.

Notes on consent: We use cookies in accordance with legal regulations. Therefore, we obtain the users' prior consent, except when it is not legally required. Consent is particularly not necessary if the storage and reading of information, including cookies, are strictly necessary to provide the telemedia service explicitly requested by the users (i.e., our online services). This generally includes cookies with functions that are necessary for the display and operability of the online offer, load balancing, security, storing preferences and user selections, or similar purposes related to the provision of the main and ancillary functions of the online offer requested by the users. The revocable consent is clearly communicated to users and contains information on the respective cookie use.

Notes on legal bases for data protection: The legal basis on which we process the personal data of users with the help of cookies depends on whether we ask users for consent. If users consent, the legal basis for processing their data is the declared consent. Otherwise, the data processed with the help of cookies are processed on the basis of our legitimate interests (e.g., in a business operation of our online offer and improvement of its usability) or if this is necessary for the fulfillment of our contractual obligations, if the use of cookies is necessary to fulfill our contractual obligations. The purposes for which cookies are processed by us are explained in the course of this privacy policy or in the context of our consent and processing procedures.

Storage duration: Regarding the storage duration, the following types of cookies are distinguished:

  •   Temporary cookies (also: session or session cookies): Temporary cookies are deleted at the latest after a user leaves an online offer and closes their end device (e.g., browser or mobile application).

  •   Permanent cookies: Permanent cookies remain stored even after closing the end device. For example, the login status can be saved or preferred content can be displayed directly when the user visits a website again. Likewise, the data collected using cookies can be used for reach measurement. Unless we provide users with explicit information about the type and duration of cookies (e.g., during the consent process), users should assume that cookies are permanent and that their storage duration can be up to two years.

General notes on withdrawal and objection (Opt-Out): Users can revoke their consents at any time and also object to processing in accordance with legal requirements in Art. 21 GDPR. Users can also declare their objection via the settings of their browser, e.g., by deactivating the use of cookies (which may also limit the functionality of our online services). An objection to the use of cookies for online marketing purposes can also be declared via the websites https://optout.aboutads.info and https://www.youronlinechoices.com/.

  •   Legal bases: Legitimate interests (Art. 6 para. 1 s. 1 lit. f GDPR); Consent (Art. 6 para. 1 s. 1 lit. a GDPR).

Further notes on processing processes, procedures, and services:

  •   Processing of cookie data based on consent: We use a procedure for cookie consent management, in which the consents of users to the use of cookies, or the processing and providers named in the context of the cookie consent management procedure, can be obtained and managed and revoked by users. The declaration of consent is saved in order not to have to repeat its query and to be able to prove the consent in accordance with the legal obligation. The storage can take place server-side and/or in a cookie (so-called opt-in cookie, or with similar technologies), in order to be able to assign the consent to a user, or their device. Subject to individual information on the providers of cookie management services, the following applies: The duration of storage of the consent can be up to two years. Here, a pseudonymous user identifier is formed and stored together with the time of consent, information on the scope of consent (e.g., which categories of cookies and/or service providers), as well as the browser, system, and used end device; Legal bases: Consent (Art. 6 para. 1 s. 1 lit. a GDPR).

Provision of the online services and web hosting

We process the data of users to be able to offer them our online services. For this purpose, we process the IP address of the user, which is necessary to transmit the contents and functions of our online services to the browser or end device of the user.

  •   Processed data types: Usage data (e.g., visited websites, interest in content, access times); Meta/communication data (e.g., IP addresses, time stamps, identification numbers, consent status).

  •   Data subjects: Users (e.g., website visitors, users of online services).

  •   Purposes of processing: Provision of our online services and usability; Information technology infrastructure (operation and provision of information systems and technical devices (computers, servers, etc.)); Security measures.

  •   Legal bases: Legitimate interests (Art. 6 para. 1 s. 1 lit. f GDPR).

Further notes on processing processes, procedures, and services:

  •   Provision of online services on rented storage space: For the provision of our online services, we use storage space, computing capacity, and software that we rent or otherwise obtain from a corresponding server provider (also called "web hoster"); Legal bases: Legitimate interests (Art. 6 para. 1 s. 1 lit. f GDPR).

  •   Collection of access data and log files: Access to our online offer is logged in the form of so-called "server log files". The server log files can include the address and name of the accessed web pages and files, date and time of access, transferred data volumes, notification of successful access, browser type together with version, the user's operating system, referrer URL (the previously visited page), and usually IP addresses and the requesting provider. The server log files can be used for security purposes, e.g., to avoid overloading the servers (particularly in the case of abusive attacks, so-called DDoS attacks) and, on the other hand, to ensure the utilization of the servers and their stability; Legal bases: Legitimate interests (Art. 6 para. 1 s. 1 lit. f GDPR); Deletion of data: Log file information is stored for a maximum of 30 days and then deleted or anonymized. Data whose further retention is required for evidentiary purposes are exempt from deletion until the final clarification of the respective incident.

Contact and request management

When contacting us (e.g., by mail, contact form, email, telephone, or via social media) and in the context of existing user and business relationships, the information provided by the requesting persons is processed to the extent necessary to answer the contact requests and any requested measures.

  •   Processed data types: Contact data (e.g., email, telephone numbers); Content data (e.g., entries in online forms); Usage data (e.g., visited websites, interest in content, access times); Meta/communication data (e.g., IP addresses, time stamps, identification numbers, consent status).

  •   Data subjects: Communication partners.

  •   Purposes of processing: Handling contact requests and communication; Administration and answering of requests; Feedback (e.g., collecting feedback via online form); Provision of our online services and usability.

  •   Legal bases: Legitimate interests (Art. 6 para. 1 s. 1 lit. f GDPR); Performance of a contract and pre-contractual inquiries (Art. 6 para. 1 s. 1 lit. b GDPR).

Further Notes on Processing Operations, Procedures, and Services:

  • Contact Form: When users contact us via our contact form, email, or other communication channels, we process the data shared with us in this context to address the communicated concern; Legal Bases: Contract performance and pre-contractual inquiries (Art. 6 Para. 1 S. 1 lit. b GDPR), Legitimate interests (Art. 6 Para. 1 S. 1 lit. f GDPR).

Modification and Update of the Privacy Policy

We ask you to regularly inform yourself about the content of our privacy policy. We adjust the privacy policy as soon as the changes in the data processing operations we perform make it necessary. We will inform you as soon as the changes require your participation (e.g., consent) or another individual notification.

Insofar as we provide addresses and contact information of companies and organizations in this privacy policy, please note that addresses may change over time and we ask you to verify the information before making contact.

Rights of the Data Subjects

As a data subject, you have various rights under the GDPR, especially according to Articles 15 to 21 GDPR:

  • Right to Object: You have the right, for reasons arising from your particular situation, to object at any time to the processing of personal data concerning you which is based on Art. 6 Para. 1 lit. e or f GDPR; this also applies to profiling based on these provisions. If the personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for the purpose of such advertising; this also applies to profiling insofar as it is associated with such direct marketing.

  • Right to Withdraw Consent: You have the right to withdraw your consent at any time.

  • Right to Access: You have the right to request confirmation as to whether data concerning you is being processed and to information about this data, as well as further information and a copy of the data in accordance with legal requirements.

  • Right to Rectification: In accordance with legal requirements, you have the right to request the completion of data concerning you or the correction of incorrect data concerning you.

  • Right to Erasure and Restriction of Processing: In accordance with legal provisions, you have the right to demand that data concerning you be erased immediately, or alternatively, to demand a restriction of the processing of the data in accordance with legal provisions.

  • Right to Data Portability: You have the right, in accordance with legal provisions, to receive data concerning you, which you have provided to us, in a structured, common, and machine-readable format, or to request its transmission to another controller.

  • Right to Lodge a Complaint with a Supervisory Authority: Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work, or place of the alleged infringement if you believe that the processing of personal data relating to you infringes the GDPR.

Definitions

In this section, you receive an overview of the terminologies used in this privacy policy. Many of the terms are taken from the law, especially defined in Art. 4 GDPR. The legal definitions are binding. The explanations below are meant primarily for understanding. The terms are sorted alphabetically.

  • Personal Data: "Personal data" means any information relating to an identified or identifiable natural person ("data subject"); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier (e.g., a cookie), or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.

  • Controller: The "controller" refers to the natural or legal person, authority, institution, or other body that alone or jointly with others determines the purposes and means of the processing of personal data.

  • Processing: "Processing" refers to any operation or set of operations which is performed on personal data, whether or not by automated means. The term is broad and includes virtually any handling of data, whether it be collecting, evaluating, storing, transmitting, or deleting.

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